Job Description

Executive Assistant

Description -

Job Summary
This role is responsible for providing advanced tactical and strategic administrative support to upper-level executives within the organization managing key records compiling data for reports preparing expense reports and handling executive presentations. The role takes ownership of executives calendars schedules complex meetings acts as a gatekeeper for communications and manages all aspects of executive travel. The role handles sensitive information with discretion prepares detailed meeting agendas and acts as a primary point of contact for stakeholders. The role involves coordinating administrative work within and across departments. The role also creates statistical and analytic reports and presentations for executives highlighting relevant insights.

Responsibilities
Holds responsibility for performing advanced tactical and strategic administrative support tasks for upper executive-level employees of the organization and is recognized as the top administrative employee in the department or division.
Handles advanced administrative duties like key records maintenance compiling data for reports preparing expense reports preparing/editing executive presentations etc.
Takes ownership of executives calendars scheduling complex meetings managing conflicts and prioritizing appointments preparing detailed meeting agendas taking minutes following up on action items and anticipating and planning for future scheduling needs.
Acts as a gatekeeper screening and prioritizing phone calls and emails and responds to routine inquiries and drafts responses on behalf of executives.
Manages all aspects of executive travel including international trips visa applications and managing travel budgets and addresses last-minute changes and emergencies.
Handles sensitive and confidential information with discretion and maintains strict confidentiality protocols.
Generates statistical and analytic reports for utilization by the organization for strategic planning in the administrative function and prepares presentations with relevant insights for the executives.
Acts as a primary point of contact between upper executive-level employees of the organization and internal/external stakeholders.
Coordinates the administrative work within the department/division while working with other departments/divisions and companies.
Supervises entry-level executive assistants or administrative support staff of the administrative services department.

Education & Experience Recommended
High School Diploma/General Education Diploma (GED)/Higher Secondary education or commensurate work experience or demonstrated competence.
Typically has 8 years of related work experience preferably in senior/advanced general administrative support office services or a related field.

Preferred Certifications
NA

Knowledge & Skills
Administrative Support
Booking (Sales)
Calendar Management
Customer Relationship Management
Event Planning
Executive Information Systems
Expense Reports
Google Workspace
Invoicing
Microsoft SharePoint
Office Equipment
Office Management
Office Supply Management
Organizational Charts
Proofreading
Purchasing
SAP Concur (Travel And Invoice Software)
Taking Meeting Minutes
Travel Arrangements
Workflow Management

Cross-Org Skills
Effective Communication
Results Orientation
Learning Agility
Digital Fluency
Customer Centricity

Impact & Scope
Impacts multiple departments and leads large cross-division functional teams or projects.

Complexity
Works on assignments that are highly complex in nature where a strong degree of initiative and technical knowledge are required to resolve problems.

Disclaimer
This job description describes the general nature and level of work performed in this role. It is not intended to be an exhaustive list of all duties skills responsibilities knowledge etc. These may be subject to change and additional functions may be assigned as needed by management.

Salary

The pay range for this position is $40 to $61 USD per hour (applies to United States of America candidates only). Pay varies by work location job-related knowledge skills and experience.

Benefits:

HP offers a comprehensive benefits package for this position including:

• Health insurance
• Dental insurance
• Vision insurance
• Long term/short term disability insurance
• Employee assistance program
• Flexible spending account
• Life insurance
• Generous time off policies including;
• 4-12 weeks fully paid parental leave based on tenure
• 13 paid holidays
• 15 days paid time off ( US benefits overview)

The compensation and benefits information is accurate as of the date of this posting. The Company reserves the right to modify this information at any time with or without notice subject to applicable law.

Job -

Administration

Schedule -

Full time

Shift -

No shift premium (United States of America)

Travel -

Relocation -

Equal Opportunity Employer (EEO) -

HP Inc. provides equal employment opportunity to all employees and prospective employees without regard to race color religion sex national origin ancestry citizenship sexual orientation age disability or status as a protected veteran marital status familial status physical or mental disability medical condition pregnancy genetic predisposition or carrier status uniformed service status political affiliation or any other characteristic protected by applicable national federal state and local law(s).

Please be assured that you will not be subject to any adverse treatment if you choose to disclose the information requested. This information is provided voluntarily. The information obtained will be kept in strict confidence.

For more information review HPs EEO Policy or read about your rights as an applicant under the law here: Know Your Rights: Workplace Discrimination is Illegal

Required Experience:

IC

Job Tags

Hourly pay, Full time, Temporary work, Work experience placement, Work at office, Local area, Relocation, Flexible hours, Shift work

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