Job Description

Private Creative Professional in New York City Seeking an Executive Assistant

Position: Hybrid Live-Out Executive Assistant
Schedule: Monday–Friday with flexibility for occasional evenings, weekends, and travel as needed
Salary: Starting at $100,000 per year, with flexibility for higher compensation depending on experience
Benefits: 100% employer-paid healthcare coverage, paid vacation, paid holidays, and 401(k)
Start Date: ASAP
Relocation: No-local candidates only

About the Principal

A professional based in the West Village is seeking a polished, highly organized, and proactive Executive Assistant to support both personal and professional operations. This role requires someone who can seamlessly manage the fast pace of a creative lifestyle while maintaining discretion, efficiency, and exceptional attention to detail.

The ideal candidate will thrive in dynamic environments, anticipate needs before they arise, and bring structure and calm to a busy schedule. This is a unique opportunity to work closely with an internationally recognized artist in a role that blends executive support, personal assistance, and creative coordination.

Responsibilities

• Manage complex calendars, appointments, meetings, and travel arrangements
• Serve as the primary point of contact for personal and professional matters
• Coordinate events, exhibitions, meetings, and photo shoots
• Oversee household logistics and communicate with vendors, contractors, and service providers
• Handle emails, correspondence, and phone calls with professionalism and discretion
• Track expenses, assist with budgeting, and maintain organizational systems
• Anticipate needs and proactively solve problems before they arise
• Provide administrative and logistical support for creative and personal projects
• Maintain complete confidentiality in all matters

Ideal Candidate & Personality

The ideal candidate is proactive, intelligent, polished, and highly resourceful. They should have a strong service mindset, excellent organizational abilities, and the confidence to manage a demanding and ever-changing schedule. A calm demeanor, strong communication skills, and the ability to think several steps ahead are essential.

This person should appreciate art, culture, and creative environments while remaining grounded, professional, and discreet. The family/principal is seeking someone looking for a long-term role who can become a trusted and valued part of their daily life.

Requirements

• Minimum 8+ years of experience as an Executive Assistant, Personal Assistant supporting a high-profile individual or executive
• Excellent professional references
• Legal to work in the United States
• Strong proficiency with Google Workspace, Microsoft Office, and scheduling systems
• Exceptional multitasking and problem-solving abilities
• Valid driver’s license preferred
• Comfortable working in both private homes and professional studio settings
• Open to occasional travel and schedule flexibility
• Interest in photography, art, fashion, or culture is a plus

Job Tags

For contractors, Live out, Work at office, Local area, Immediate start, Work from home, Relocation, Monday to Friday, Afternoon shift

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